How to Write a Legal Document in PDF Format
More than 73 million PDF files are saved to Google Drive and mail every day.
People save files as PDFs so that they can only be read. This helps preserve their format when sending it to other people.
As a lawyer, you must know how to create PDF files that are well-formatted.
Continue reading to discover how to write a legal document in PDF form so that it is ready for the court!
Define Your Key Points
The first thing you must do when learning how to write a legal document in PDF format is to determine what it will be about.
By jotting down a list of all the topics you need to address, you can get a better understanding of what is needed. With a basic template, you can begin working off of it and adding in more information.
If one of the topics you want to address has several components, you may want to break them down so that others can understand.
Select Your Font
There aren’t many acceptable fonts that you can use for legal documents.
When selecting your font for the PDF, you must choose a basic one that is easy to read. Times New Roman and Ariel are excellent font options to go with. You should also make sure that the words have a font size of 12 or less. Titles, however, can be a little larger.
The entirety of your document should look professional and clear. You want the readers to be able to understand the information provided, without any problems.
Avoid Slang and Extra Wording
Texting and talking with your friends often includes slang and shortened sentences.
In the legal world, however, this is unacceptable. While writing your legal documents for the PDF form you should take out extra wording to make it easier to read. Extra words can weaken the message you are trying to get across and lose the reader along the way.
You should also avoid using slang. Slang includes any words or phrases that are informal. If you aren’t sure if what you want to say is appropriate or not, it may be best to leave it out.
Use clear and concise language to make your document more credible.
Break Your Document Into Sections
It is important to select a readable font, but you will also need to focus on the spacing of information.
By dividing your file into multiple sections, you can group certain things for people to better understand. Sections are excellent for breaking apart ideas and keeping everything organized.
Shorter sentences and blocks of words are easier to read when compared to large blocks of text.
Organize It Accordingly
When writing a legal document, you want to make sure that the information flows and makes sense.
Not organizing your information can lead to confusion by the readers. If your document topics seem jumpy, try restructuring.
Before sending any PDF files out, you should thoroughly read through your file to ensure that it is error-free.
By using the best free PDF editors, you can quickly see what areas need to be fixed or reworded. Sending out unedited documents can make you look careless and can cause issues. Make sure that all of your grammar and spelling are correct, along with the details of the information.
This step shouldn’t require too much time, but it must never be forgotten.
Ambiguous statements can be misunderstood or used as an advantage in court. Have multiple people review the document before sending it off.
One of the most important things while writing a legal document is to be as accurate as possible.
Every word and statement should be true and detailed if needed. Wrong information can make contracts invalid and lead to many other problems. It is recommended that you have an industry professional or some sort of expert to review the legal document.
Even if you only make a minor error, it can have drastic consequences.
There are many resources available for you to check accuracy. You can search for nearly everything on the internet and find details from credible sources. If you are second-guessing yourself on a fact, triple-check it.
Use Active Voice
Legal documents should be written in an active voice to avoid confusion on the readers’ end.
You can make simpler and clear statements with an active voice. Passive voice tends to add more words to the document and makes it ambiguous. Common verbs that end in “en” or “ed” should be avoided.
Active voice sentences are formatted with a subject, verb, and object. The subject is the one performing the action in these sentences. If you aren’t sure if your voice is active, try stating the opposite. The opposite should be in the passive voice.
Save as a PDF
Once you are finished drafting and editing your document, you can save it as a PDF file.
The purpose of PDF is to be able to send documents to people, without the chances of them being modified. This is crucial when you are a lawyer because contracts and deals could be changed to benefit someone else.
PDF also makes it easier to share and print your documents quickly.
Learn How to Write a Legal Document in PDF
As a lawyer, you are likely familiar with handling paperwork and PDF files online.
By utilizing this guide, you can learn how to write a legal document in PDF form so that your documents don’t accidentally get changed. Accidents happen, which is why it is so important to save your items as a .pdf.
Be sure to check out our blog for more articles that will help you become a better lawyer and improve your work!